Sample Letter of Request to Renew Employment Contract

Are you looking to renew your employment contract but don`t know where to start? It can be daunting to request a renewal, but with the right approach and a well-written letter, it can be a straightforward process. In this article, we will guide you through the process of writing a sample letter of request to renew your employment contract.

Step 1: Start with a proper salutation

Open your letter with a professional greeting. Address the letter to your supervisor or employer, and use their name, title, and company name. For instance, you could write « Dear [Supervisor`s Name], [Title], [Company Name]. »

Step 2: Express your intent to renew

The first sentence of your letter should be straightforward and to the point. Make it clear that you would like to renew your employment contract. For instance, you could write « I am writing to formally request the renewal of my employment contract, which is set to expire on [date]. »

Step 3: Outline your achievements

In the next paragraph, highlight your accomplishments during your time at the company. Showcase your contributions to the team and highlight how you have assisted in achieving company goals. Provide specific examples that demonstrate your value and show that you are an asset to the company.

Step 4: Mention your desire to continue working

In this part of the letter, express your interest in continuing to work for the company. Highlight how much you enjoy working for the company and how you look forward to contributing more in the future.

Step 5: Negotiations

This section is optional, but if you are hoping for a salary increase, additional benefits, or any other changes to your current contract, make sure to mention them in a respectful and professional manner.

Step 6: End with a polite closing

Close the letter with an expression of gratitude. Thank your supervisor for their consideration of your request and let them know you appreciate the opportunity to work for the company.

Step 7: Proofread your letter

Before sending the letter, make sure you`ve reviewed it for spelling and grammatical errors and that the tone is professional and respectful throughout.


Renewing an employment contract is an important step for both you and the company you work for. Writing a letter of request for renewal requires a professional and respectful approach. By following the steps outlined above, you can write a convincing letter that highlights your value to the company and expresses your desire to continue working there.